Eyes & Ears
Eyes & Ears is an award-winning local video production company.
The Challenge
Eyes & Ears is a media business largely employing contractors, some of whom are self-employed, with others on PAYE. With an increasing workload, the Chief Operating Officer was quite literally ‘up to her eyes and ears’ in bookkeeping – not the best use of her time. Additionally, there was $450,000 in outstanding invoices, and payroll was getting too complicated. Project Seven came on board and got up to speed efficiently to get on top of the issues, and once that was done, set up the systems and procedures to keep things moving smoothly.
The Project Seven Solution
- Handled accounts payable and receivable and credit control
- Managed payroll and setting Xero up to pay subcontractors
- Kept accounting systems up to date (Xero & Asana)
- Provided support for their sales team
- Built a billing system with weekly processing of bills via batch payments
- Introduced e-invoicing for government clients
- Began supporting the sales team with quoting and draft invoicing
- Kept purchase orders for jobs up to date
The Results
- Saved the team at least 60 hours per month in administration and bookkeeping tasks
- Reduced unpaid invoices by 96% and salvaged $450,000 in unpaid invoices in our first month
- Updated and streamlined processes
- 40 hours of our time per month = 47 hours of billable time saved for them
